Project Management That's
Actually Free. Forever.

Stop paying per user. Stop getting locked into expensive plans. CollabTask is a powerful, open-source project management platform that runs in your own private database account. Deploy it yourself for $0/month, or let us handle the setup for a small, one-time fee.

Get Started & Own Your Data View Live Demo
$0/Month, For Real
Your Data, Your Account
Open Source & Transparent
We Never See Your Information

You're tired of the project management tax.

The Price Trap

It starts with a "free" plan... then you add a fifth user. BAM. $50/month. You need one premium feature. BAM. $120/month.

Per-User Penalties

Growing your team shouldn't cost a fortune. The "per-user-per-month" model penalizes success and creates dependency that drains your budget.

Spreadsheet Chaos

Managing projects in spreadsheets means lost information, version conflicts, zero accountability, and constant confusion.

The modern software-as-a-service model is broken for most teams.
We believe there is a better way.

Your Data, Your Database. Period.

Let's be perfectly clear about the most important aspect of your work: your data. Unlike other project management tools where your information is stored in a massive, shared database alongside thousands of other companies, CollabTask is designed with a core principle of data separation and ownership.

The Old Way (Most SaaS Tools)

You are a tenant in their massive digital building. Your data is just one apartment among many. They hold the master keys, and you have to trust them not to look inside, lose your key, or sell data about the building's traffic.

Your data mixed with thousands of other companies

The CollabTask Way

We give you the architectural blueprints to build your own private house. We can even build it for you. But at the end of the day, you hold the only keys and the deed to the property.

Your own private, isolated database environment

We Have Zero Access

Our team can never see your projects, tasks, or users. Your data is fundamentally inaccessible to us.

You Control the Keys

You manage access directly through your own Supabase dashboard. Full administrative control.

No Data Co-mingling

Your information is never mixed with other organizations, dramatically increasing security.

Simplified Compliance

Meeting GDPR and HIPAA standards is simpler when you control your dedicated environment.

Freedom to Leave

Export, back up, or delete your entire database anytime, without asking our permission.

Platform Ownership

You're not renting software. You're owning your platform with full data sovereignty.

We don't host your data. You do.

Your Workspace, Your Rules.
Three Paths to Get Started.

CollabTask is built on the principle of empowerment. We give you the code, the roadmap, and the choice.

The Builder's Path

DIY Deployment

Deploy It Yourself for $0/Month

For the builders, the tinkerers, the teams who love control. CollabTask is fully open-source. We've built it on a modern, serverless stack with a generous free tier.

Complete step-by-step guide and video course
Deploys to Netlify and Supabase free tiers
Your own private database account
$0
per month, forever

Perfect For: Developers, technically-savvy founders, and anyone who believes in the power of open source.

Start Your DIY Journey
Most Popular

The Accelerator's Path

Guided Implementation

Let Us Set It Up for You

Love the idea of free software but don't have the technical resources? We'll provision a dedicated CollabTask instance just for you.

Production-ready in 48 hours
We add your first 100 users
Full ownership transfer to you
$200
one-time fee
$99 for non-profits

Perfect For: Agencies, startups, non-profits, and any team that wants to focus on their work, not their tools.

Get Your Guided Implementation

The Fortress Path

Self-Hosted

Run It On Your Own Server

For organizations with strict data residency requirements. Run the entire platform within your own office, on your own hardware.

Complete data sovereignty
Air-gapped & offline operation
Docker-based deployment
$0
software cost
+ your server costs

Perfect For: Enterprise IT, government, healthcare, and highly regulated industries.

View Self-Hosting Guide

All the Power, None of the Price.

CollabTask isn't "free software" with missing features. It's a robust platform designed for real work, based on feedback from teams like yours.

Intuitive Task Management

Create, assign, and track every task with status (To-Do, In Progress, Done), priority (Low, Med, High), and due dates. A clean, visual interface means everyone knows what they need to do.

✓ Drag & drop task management
✓ Priority and due date tracking
✓ Real-time status updates

Project Dashboard

Design wireframes Done
Implement user auth In Progress
Write documentation To Do

Live Collaboration

J
John updated task status
2 minutes ago
S
Sarah added a comment
5 minutes ago

Real-Time Updates

Powered by Supabase, all changes happen in real-time. When a team member updates a task, you see it instantly without refreshing. True collaboration.

✓ Instant updates across all devices
✓ Live presence indicators
✓ Conflict-free collaboration

Custom Branding

Make it yours. Upload your own logo and set your primary and secondary brand colors to create a workspace that feels like home.

✓ Custom logo upload
✓ Brand color customization
✓ Professional client portals

Brand Settings

Upload your logo

User Permissions

John Smith
Owner
Sarah Wilson
Editor
Mike Johnson
Viewer

Flexible User Roles

Control who can see and do what. Add Owners, Editors, and Viewers to your projects to ensure data integrity and security.

✓ Granular permission controls
✓ Project-level access management
✓ Secure team collaboration

Completely Open Source

Our entire codebase is available on GitHub. Inspect it, fork it, contribute to it. We believe in transparency as the ultimate feature.

View the Source Code

Transparent Pricing. No Surprises.

Our mission is to make project management accessible to everyone. You will never pay us a recurring monthly fee for the software. Here's how we make money and support the project.

Guided Implementation

$200
one-time fee
50% off for non-profits: $99

The fastest, easiest way to get started. We do all the technical work for you.

We provision a new, private Supabase backend and Netlify frontend for you
We handle the entire deployment and configuration
We add your first 100 users to the system
We hand over full administrative control to you
Purchase Implementation

Data Migration

$500
one-time fee

Moving from another tool? We'll migrate your projects, tasks, and users into your new CollabTask workspace.

A dedicated migration specialist
Extraction from your current system (Asana, Trello, Jira, Spreadsheets)
Data cleansing, mapping, and import into CollabTask
Full review to ensure everything is correct
Request Migration Service

Support Plans

Need extra peace of mind? We've got your back.

Annual Support

$99/year

Perfect for teams running our Guided Implementation or DIY setups.

Email support for bugs & usage questions
Best practices guidance

Enterprise Support

$99/month

For larger organizations that need a higher level of assurance.

Everything in Annual Support
Priority response times
Dedicated technical contact
Choose a Support Plan

A Note on Scaling: The Supabase Fee

CollabTask is free for up to 100 simultaneous users and a generous amount of database usage. This is covered by Supabase's free tier.

If your team grows beyond this, you will need to upgrade your Supabase plan to their "Pro" tier, which is $25/month.

To be 100% clear: This $25/month is paid directly to Supabase, the backend infrastructure provider. We do not receive any of this money. It's the direct cost of running a larger database, with no markup from us.

Run CollabTask On Your Own Server.
For Free. Forever.

For organizations with strict data residency requirements or existing server infrastructure. Run the entire CollabTask platform within your own office, on your own hardware, on your own terms.

Total Data Sovereignty

Your data lives on a physical server that you control, in a room you can walk into.

Air-Gapped Operation

Runs entirely within your local network. No internet connection required for operation.

Zero Recurring Bills

Only costs are the hardware you already own and the electricity to run it.

Unlimited Customization

Full source code access means your developers can modify anything to meet your needs.

Your High-Level Deployment Roadmap

We've designed the deployment to be a simple, four-step process for anyone comfortable with a command line. If you have an "IT person" or a developer on your team, they can have this running in under an hour.

1

Prepare Your Server

Any Linux server with Docker and Docker Compose installed. Ubuntu, CentOS, or any common distribution works perfectly.

2

Launch The Backend

Download our package from GitHub and run docker-compose up -d. The entire backend engine starts automatically.

3

Configure The Frontend

Edit one configuration file to point to your server, build the frontend, and serve it with Nginx or Caddy.

4

Create Users & Start Working

Navigate to your server in a browser. The first user becomes the admin. Invite your team and start collaborating immediately.

Technical Requirements

Server Specifications
  • • Linux server (Ubuntu 20.04+ recommended)
  • • 2+ GB RAM (4+ GB for larger teams)
  • • 20+ GB storage space
  • • Docker & Docker Compose installed
What Gets Deployed
  • • PostgreSQL database
  • • Supabase Auth server
  • • REST API backend
  • • CollabTask frontend
  • • Web server (Nginx/Caddy)
Perfect For
  • • Healthcare (HIPAA compliance)
  • • Government & defense
  • • Financial institutions
  • • R&D labs & secure facilities
Go to Full Technical Guide

When Self-Hosting Is The Right Choice

Regulated Industries

Healthcare, finance, and government organizations with strict data residency requirements.

Existing Infrastructure

You already have servers and IT staff. Why not leverage what you've already invested in?

Offline Operations

Remote locations, secure facilities, or anywhere reliable internet isn't guaranteed.

Frequently Asked Questions

Everything you need to know about CollabTask and our services.